How much does a first AI automation project cost?

The first chat with Andy is completely free. Most first projects are designed as a small proof-of-concept that brings real value quickly while we get to know each other. These generally cost between A$3,500 and A$8,000, depending on scope. Larger builds are scoped in stages.

Can our AI automation project qualify for R&D funding in Australia?

Many automation projects qualify for the Australian R&D Tax Incentive — up to A$0.43 back for every eligible dollar spent. We work with our R&D grants partner to help document activities and submit claims. A A$50,000 project could effectively cost A$28,000 after the rebate. We'll tell you honestly whether your project is likely to qualify.

Australian AI automation partner

We build it.
It works.

Q: Our systems are old and don't have APIs. Can you still integrate them?

Yes. We've worked with systems that have no API, are behind firewalls, use CAPTCHAs, or require manual portal logins. We find a way in — whether that's custom scrapers, browser automation, or middleware layers. It's one of the things we're best at.

Compliance. Scheduling. Paperwork. Reporting. If it’s manual and it shouldn’t be, we build the automation that fixes it.

We start small, prove value, then expand only when it makes sense for your business.

Book a free 30-min chat with Andy See what we’ve built

Warranty eligibility check, live in production

Claim submitted Customer portal

AI checks eligibility Policy, date, product

CRM updated Decision logged

Customer notified Outcome sent instantly

12 hrs

Manual processing time per week, before

20 min

Oversight only, after automation

$24K

In team hours returned to productive work

$80K+

Anticipated annual savings from a single mining compliance automation we built.

First conversation. Free, no strings, no sales pitch. 30 minutes with Andy.

QLD

Australian owned and operated. Family business. You’ll deal with real people, directly.

// who we work with

We work across industries.

tap to expand

Mining & Resources

Compliance auditing across thousands of requirements

Field-to-system data capture for safety reporting

Equipment maintenance from inspection & sensor data

Transport & Logistics

Workshop paperwork straight into your management system

After-hours call handling and dispatch

Driver compliance and scheduling automation

Education & RTOs

RPL intake, matching, and assessment-ready summaries

Student observation reports, classroom to system

Audit evidence and compliance documentation

NDIS & Disability

Rostering with skills, qualifications, and certs matching

Participant docs, incident reports, service agreements

Sick cover automation, escalating only when needed

Health & Allied Health

Patient intake and clinical documentation flow

Records moving cleanly between disconnected systems

Compliance reporting and audit prep

Construction

Site compliance and daily reporting automation

Subcontractor paperwork and certification tracking

Project scheduling and resource allocation

Professional Services

Client onboarding and document collection

Proposal and report generation from inputs

Time tracking, invoicing, and CRM sync

Trades & Field Services

Job sheets and paperwork, field to system

After-hours calls and lead capture

Quoting, scheduling, and follow-up automation

Industry not listed but processes are manual and compliance-heavy? We should still talk.

// partnerships

Got an idea for a product?

We partner with organisations to co-develop AI solutions and take them to market. If you’ve spotted a problem your industry keeps facing, let’s build the solution together.

Talk to Andy about it

// sound familiar?

If any of this is your week,
we can help.

Your team spends hours every week manually re-keying paperwork into systems that should handle it automatically.

Compliance admin takes days when it should take hours. You’re never fully confident everything’s covered.

Your systems don’t talk to each other. Data gets duplicated, lost, or re-entered across disconnected tools.

You’ve been burned by a tech project before. Over time, over budget, or just didn’t work.

You know AI could help, but you’re not ready to hire a full-time developer and you need someone you can trust.

Key processes are fragile, dependent on one person’s knowledge, or one spreadsheet that nobody else understands.

// what a first project actually looks like

One problem. Clearly scoped. Delivered properly.

Identify the problem

Together we pinpoint a high-value, small-scope problem worth solving first.

“Drivers are stranded after hours with no one to take the call.”

Andy gathers requirements

Andy speaks with your key stakeholders, maps the workflow, and produces design docs plus a fixed-price quote. Any ongoing costs are established here.

“Location capture, client lookup, payment, and tow dispatch.”

Our team builds & tests

Scope agreed, our development team builds and tests the solution. You’re kept in the loop throughout.

“AI phone agent integrated with client DB and recovery network.”

Deploy for your team to test

We deploy to your environment so your people can test with real workflows, real data. Feedback loops until everyone’s confident.

“First live call handled at 2am. Driver had a tow in 40 minutes.”

Live, and what’s next?

It’s working. Now we talk about where else we can bring your team value and savings.

“24/7 coverage live. Next up: automated compliance reporting.”

See our case studies

// real work, real results

What we’re building

Mining In Production

14,000 compliance requirements, audited automatically

An AI compliance engine that audits documentation against 14,000 regulatory requirements daily, with automatic monitoring for legislative changes. Previously a manual process costing $80K+ per year and prone to errors.

$80K+/year in manual audit costs eliminated

Transport Deployed

After-hours breakdown agent for fleet operators

AI phone agent that takes calls from drivers, captures location and breakdown details, checks coverage, sends payment links, contacts recovery centres, and confirms the tow. No human required on the clock.

24/7 coverage without after-hours staff

NDIS In Development

Intelligent rostering with skills matching and sick cover

Scheduling agent matching skills, qualifications, and certifications to clients. Handles sick cover automatically and only escalates when no replacement can be found.

Supervisor escalations reduced to exceptions only

Education / RTO Proof of Concept

RPL documentation intake and matching

AI agent that intercepts RPL enquiry emails, extracts documentation, matches against course requirements, and produces an assessment-ready summary.

Hours of document review reduced to minutes

See more of our projects

// funding & partners

Your project could cost 43% less

43¢

back for every dollar of eligible R&D spend through the Australian Government’s R&D Tax Incentive.

Ask us about R&D eligibility

Many of the automation projects we build may qualify for the R&D Tax Incentive, a refundable offset for eligible companies under $20M turnover. A $50K project could effectively cost around $28K after the rebate.

We work with our R&D grants partner to help you understand eligibility, document activities correctly, and submit strong claims.

Our partner network

One Shot AccountingBusiness Advisory

R&D

R&D Grants AdvisorFunding Applications & Documentation

As a client, you’ll have access to a growing network of professionals who understand this sector: accountants, grant advisors, and industry specialists navigating AI adoption alongside you.

// how it works

Simple start. Real outcomes.

Free chat with Andy

30 minutes. Tell us what’s not working. No prep needed, no obligation, no jargon. Just a straight conversation about your business.

Deeper dive with your team

Andy sits down with your key stakeholders to understand the workflows and pain points. From there we scope a POC, or go straight to a full discovery, whatever makes sense for you.

Build and prove it

A fixed-price, fixed-scope build that solves one real problem. You see it working in your business, real results, not a slide deck.

Grow from there

Once you’ve seen the value, we map the bigger opportunity, a full roadmap, clear phases, honest pricing. We become your ongoing partner, always at your pace.

Available
Aus Business Hours 0477 048 850

// your point of contact

Meet Andy

Andy is a qualified business advisor with 20 years in technology and 4 years deep in AI. He understands both sides: the dev, and the ROI, commercial risk, and what’s actually worth building for your business.

When you work with AI Answers, Andy is your direct point of contact from first conversation through to delivery. Available during Australian business hours, happy to visit sites across Brisbane, the Sunshine Coast, and the rest of Queensland when needed.

We’re a Queensland-based family business. You’ll always know who you’re dealing with, and you’ll always be able to pick up the phone.

// Qualified Business Advisor
// 20 Years in Technology
// 4 Years in AI
// Queensland Based

Book a free chat with Andy

// the team behind the builds

A small team. All hands on deck.

Hannah

COO

Operations, delivery, and quality. Hannah keeps projects on track, manages client communications, and makes sure every build meets the brief.

Eden

Lead Developer

Full-stack development and system architecture. Eden leads the technical builds, from custom AI tools to complex multi-system workflows.

Gab

Design & Security

Frontend design, UX, and security architecture. Every tool we build is intuitive for your team and locked down to enterprise-grade standards.

Marley

Automation

Workflow automation and integration specialist. Marley designs the automated flows that connect your systems and save your team hours every week.

// what we build

Outcomes, not features

See it working before you commit

A small, fixed-scope project that solves one real problem. You see it running in your business before you spend serious money.

Your systems finally talk to each other

We connect your existing tools, even ones with no API or behind firewalls. Data flows where it needs to go without re-keying.

Paperwork that handles itself

Weekly intake, job sheets, observation reports, compliance docs, automated from submission to system.

Compliance that doesn’t keep you up at night

Automated monitoring, audit-ready documentation, and reporting that runs without someone chasing it.

Scheduling that runs itself

Rostering, skills matching, availability, qualifications, automated so the right people are in the right place.

A partner who actually stays

We don’t build and disappear. Monthly retainer or project-by-project, someone to call when you need us.

// things we get asked

Good questions

We’ve been burned by tech projects before. How are you different?

We hear this a lot. That’s why we take an approach that works for you: a small proof-of-concept, a structured discovery, or diving straight into the build. We scope tightly, communicate clearly, and you deal directly with Andy the entire time. No junior handoffs, no scope creep, no surprises.

How much does a first project cost?

The first chat with Andy is completely free, zero dollars, and we take whatever approach actually makes sense for you. A lot of our clients have projects that may grow into the tens of thousands over time, but we understand you want to see something working before committing to a longer relationship. What we find works really well for a lot of businesses is to pick a small project that would bring real value quickly and use this as a proof of concept while we get to know each other. These generally cost somewhere in the realm of $3,500–$8,000, but as with everything we do, it’s really all about what makes sense for your business and your situation.

Our systems are old and don’t have APIs. Can you still integrate them?

Yes. We’ve dealt with systems that have no API, are behind firewalls, use CAPTCHAs, or require manual portal logins. We find a way in, whether that’s building custom scrapers, using browser automation, or creating middleware layers. It’s one of the things we’re best at.

Do we need to know anything about AI?

Not at all. Most of our clients are operations people, not tech people. You know your business and your pain points, that’s what matters. The technical decisions are ours to make and explain clearly. No jargon, no unnecessary complexity.

How long does a project take?

Proof-of-concept projects are typically delivered in 2–6 weeks. Larger implementation projects vary depending on scope but are always broken into defined phases with clear milestones. We move fast enough to show results, careful enough to do it right.

Can our project qualify for R&D funding?

Many automation projects qualify for the Australian R&D Tax Incentive, up to $0.43 back for every eligible dollar spent. We work with our R&D grants partner to help you document activities and submit claims. A $50K project could effectively cost $28K after the rebate. We’ll tell you honestly whether your project is likely to qualify.

What happens after the first project?

That’s entirely your call. Some clients expand into larger automation builds. Others put us on a monthly retainer for ongoing support. Some come back every few months with a new problem to solve. We’re a partner, not a vendor, we’re here when you need us, at a pace that makes sense for you.

Start with a conversation.

Book a free 30-minute chat with Andy to discuss the workflow, bottleneck, or automation opportunity you want to solve. No jargon, no pressure. Just a practical conversation about what makes sense for your business.

Book a free 30-min chat with Andy

Call +61 477 048 850
Email andrew@aianswers.tech

We build it.It works.